Manual Documentation Was Slow and Error-Prone
Surveyors recorded every item by hand, room by room, creating transcription errors and making volume and weight aggregation a time-consuming, unreliable process.
Relocation and Moving Services Company
A Relocation and Moving Services Company
Manual Property Surveys Replaced by an AI-Powered Field Inventory Tool.
Client
A Retail Eyewear and Optometry Chain
Industry
Relocation, Moving Services and Inventory Management
Market Size
Enterprise-level network across multiple retail stores and regional clusters
Our Contributions
• Flutter Mobile Development • Gemini AI Integration • REST API Backend • Automated Survey Submission • Dynamic Volume Calculation Engine
The Challenges
Replacing Manual Property Surveys With a Reliable, AI-Driven Field Tool
A relocation and moving services business set out to replace manual, paper-based property surveys with an AI-powered mobile tool that could do the work of a clipboard, a measuring tape, and a calculator in a single camera capture.
The brand faced several challenges:
No Real-Time Sync Between Field and Office
Survey data collected in the field had no direct path to the administrative team, creating delays and data silos between on-ground activity and office review.
Complex Multi-Unit Volume Calculations
Manually aggregating volumes and weights across items measured in different units was difficult to do accurately and consistently across surveys.
Performance Under Large Lead Datasets
The platform needed to remain fast and responsive for surveyors managing large lead lists exceeding 500 entries without lag or degraded experience.
The Solution
An AI-Powered Survey Tool That Turns a Single Camera Capture Into a Structured Inventory
Kombee delivered Quellmove on Flutter for iOS and Android, with a Gemini AI integration and a REST backend, building each module around the specific operational gap it addressed.
01
AI-Powered Object Detection and Room Mapping
Gemini AI Camera Integration
Surveyors point their device camera at any item in a room and the Gemini AI API returns the object's name, dimensions, and weight in structured JSON format automatically, replacing manual measurement and entry entirely. Detected items are mapped to their specific room context; Living Room, Kitchen, Bedroom, and others, keeping the inventory organised by space as the surveyor moves through the property.
Manual Override and Persistent Cart State
Manual override and editing capabilities allow surveyors to correct or adjust any AI-detected entry, ensuring accuracy even when lighting conditions or image quality affect detection results. Session state is maintained persistently across the full survey journey, so switching between rooms never clears previously captured inventory data.
A detection engine that does the measuring, the categorising, and the organising — leaving the surveyor free to move through the property without a clipboard.
02
Dynamic Inventory and Volume Engine
Real-Time Volume and Weight Recalculation
A real-time calculation engine updates total volume and weight instantly whenever an item is added, deleted, or when a surveyor switches measurement units between centimetres, metres, kilograms, and other supported formats. Surveyors have an accurate running total throughout the property visit without any manual aggregation.
Lead Management and Surveyor Session Control
Each surveyor sees only the leads assigned to their specific account, with debounced search and pagination keeping the lead list fast and navigable even when datasets exceed 500 entries. Network failure handling with specific retry options and clear error messaging keeps surveyors functional in low-bandwidth environments without losing captured data.
A calculation engine that removes the most error-prone part of the survey process and keeps every measurement accurate in real time.
03
Automated Survey Submission and Admin Sync
Single-Action Survey Submission
On completion, a single submit action creates a structured survey record that appears immediately on the Admin Panel for office review, replacing the manual process of transferring field notes back to the office. All survey data is synchronised to the backend via REST API, giving the administrative team a real-time view of completed field surveys.
Performance and Field Reliability
Lazy loading and pagination ensure the app handles large lead datasets without performance degradation, while skeleton screens and loaders keep the interface responsive during data fetch operations. The five-screen funnel — Login, Lead List, Room Selection, Camera, Item List: guides every surveyor from assignment to submission without ambiguity.
A submission flow that closes the gap between field and office instantly, turning every completed survey into an actionable office record the moment it is done.
Core Screen
Essential screens powering the partner experience.
The results
The platform delivered measurable impact across adoption, engagement, and daily operations.
AI-powered object detection replaced manual inventory and measurement processes during property surveys. Real-time calculations and instant synchronization between field and office reduced delays. The system ensured accuracy and scalability even with large datasets.
Instant
Inventory Generation
100%
Accurate Calculations
Real-Time
Data Sync
Zero
Performance Lag
Automated
Object Detection
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Client Testimonial
What ExxonMobil Had to Say About Us
The platform launch was met with enthusiastic approval from all stakeholders across our mechanic network and sales organisation. Features were executed with real attention to detail and the team's commitment to delivering on time against a hard decommissioning deadline was exceptional. The result is a platform that finally gives us visibility into our most critical sales influencers. The compliance automation and instant reward mechanics work exactly as we need. Kombee made a complex problem feel straightforward.
CASE STUDIES